From Society of Ohio Archivists
Spring Conference 2014
Building Capacity: Discovering Archival Collections in the 21st Century
Friday, May 16, 2014, at the OCLC Conference Center in Dublin, Ohio.
Call for Poster Presentations
The Society of Ohio Archivists is accepting proposals from students and professionals for a poster session during the 2014 SOA Spring Conference at the OCLC Conference Center in Dublin, Ohio on May 16, 2014. Posters will be displayed throughout the conference with a specified time for presenters to discuss their project and answer questions.
Individual posters may describe applied or theoretical research that is completed or underway; discuss interesting collections with which presenters have worked; or report on archives and records projects in which presenters have participated (e.g., development of finding aids, public outreach, database construction, etc.). Submissions should focus on research or activities conducted recently.
Eligibility for Submitting a Poster Presentation Proposal
Individuals working in a position as archivist, librarian, or historian where they are significantly involved in arrangement and description, reference services, digitization or other technology-based projects, preservation/conservation of paper or electronic material, etc.
Students currently attending or recent graduates, within the past year, of an undergraduate or graduate program that includes a concentration in Archival Studies, Library Science, Public History, or another field closely related to archival work.
The work of joint authors is also acceptable - such as student groups, student chapters, or groups of professional colleagues. One person should coordinate the submission of each group proposal.
Submission Format and Deadline
Proposals must be received no later than January 17, 2014 and must include the following information:
- Proposer’s Name and Contact Information (email address, postal address, and phone number)
- Proposer’s Institutional Affiliation (College/University for students, Employer for professionals)
- Proposer's position title, if applicable
- Degree program, if applicable
- Title of Poster Presentation
- Type of Proposal (Individual Poster or Group Poster)
- Poster Abstract (200 words or less)
- A short description of how your poster content will be useful or of interest to SOA attendees
- Affirmation of Attendance (a sentence indicating your commitment to attend 2014 SOA Spring Meeting 2014 and present your poster in person if selected)
- For group posters, please include the name and contact information for any co-presenters
Submit your proposal to Stephanie Bricking at email@example.com.
Each person submitting a proposal will receive an email confirmation that their proposal was received. If you do not receive an email confirmation, please contact the coordinators of the SOA poster session listed below.
Call for Proposals
The SOA 2014 Program Committee is seeking a broad array of creative proposals related to archival work today and into the future. Possible ideas include, but are not limited to:
- Tools for Archival Discovery, Maintenance, and/or Marketing
- Innovative Outreach and Instruction efforts
- Funding for Archival Projects or Archival Facilities
- Unique Collection Development Ventures
- Preservation, Description, and Access to Traditional, Born-digital, or Hybrid Collections
Other topics/proposals will be considered for acceptance as well. Proposals with both traditional panel sessions and alternative formats such as lightening rounds are welcome.
To submit a proposal, please see the Proposal Submission Form. The deadline for proposal submission has been extended to Friday, December 6, 2013.
Fall Conference 2013
Society of Ohio Archivists 2013 Fall Meeting
The Society of Ohio Archivists will hold its 2013 Fall Meeting in partnership with the Ohio Local History Alliance on October 4-5, at the Holiday Inn in Worthington, Ohio.
- SOA Session Schedule:
- 9:00-9:50 and 10:05-10:55 mini-workshop: Reference Basics for Archivists, with Danna C. Bell-Russel, Library of Congress educational outreach specialist and Society of American Archivists President
- 11:20-12:10 and 1:40-2:30 mini-workshop: Archivists and Teachers: A Winning Combination, with Danna C. Bell-Russel, Library of Congress educational outreach specialist and Society of American Archivists President
- 2:50-3:50: Ask An Archivist
SOA sessions will be held concurrently with the Ohio Local History Alliance sessions on Friday, October 4. SOA members are welcome to attend both SOA and Alliance sessions. Information about the meeting and a printable registration form are available on the Alliance Annual Meeting page. Online registration for SOA members is available until noon on Friday, September 20, 2013 through the Ohio History Store at http://www.ohiohistorystore.com/2013-Ohio-Local-History-Alliance-Annual-MeetingbrOctober-4-5-2013brHoliday-Inn-Worthington-Ohio-P8816C61.aspx.
Spring Conference 2013
The Society of Ohio Archivists held the 2013 Annual Spring Meeting on Friday, April 5, 2013 at the OCLC Lakeside Conference Center in Dublin, Ohio.
See photos of this year's meeting at SOA's Flickr
This year’s conference, "Society of Ohio Archivists: 45 Years of Service to the Profession," aimed to highlight the current state of archives in Ohio, the future of Ohio archives, and the role of Ohio’s archives in the past. The plenary speaker was Raimund E. Goerler, Ph.D., Professor Emeritus at The Ohio State University.
The registration fee was $40 for members, $30 for students, and $60 for non-members. Lunch is included in the cost of the conference, but advanced registration is necessary to guarantee lunch the day of conference. Advanced registration ends on March 27, 2013. To pay by check, please download the printable registration form. Registrations had to be postmarked by Wednesday, March 27, 2013.
Registration opened at 8:15 with the plenary at 9:00 a.m. The last session concluded at 4:15 pm.
Schedule & Program
8:15 – 9:00 Registration, Silent Auction, Posters
9:00 – 10:00 Welcome and Plenary
Plenary Speaker: Dr. Raimund Goerler
"SOA at Forty-Five: Reflections and Recollections of Its Past and Future.” Plenary speech script as PDF
Room: Lakeside Room
10:00 – 11:00 Poster Presentations
Early Radio Correspondence: QSL Cards and Social Media
Presenter: Michael DeNotto, Reference and Instruction Librarian, Denison University POSTER
Description: This poster presents Michael DeNotto’s work with QSL cards received by Richard H. Howe, former Denison University professor and founder of the Denison University Radio Club, who laid the groundwork for the present day Denison University Radio Station, WDUB 91.1 FM, a.k.a. the Doobie. QSL cards are similar to postcards, and they are used by radio operators to confirm contact between radio stations; they are important because they provide historical and cultural context during a time when radio broadcasting was perceived as a revolutionary and burgeoning form of communication. The poster presentation will provide an overview of the QSL digital archiving process, from metadata schema to their inclusion in the Denison University Radio Station Archive which is housed in the Denison Resource Commons. Additionally, the poster presentation will discuss the curricular impact of this collection as well as the co-curatorial opportunities for students within the Denison community through the use of social media, such as Everplaces. This poster presentation will appeal to cultural institutions with radio related archives as well as those interested in facilitating discoverability and interactivity with archival holdings through social media.
Archival literacy in action – Exploring information literacy abilities in the Ludy T. Benjamin, Jr. Popular Psychology Magazine special collection
Description: During the fall 2012 semester, Kent State University doctoral student Shelley Blundell worked with Dr. Jodi Kearns at the Center for the History of Psychology at the University of Akron to explore information literacy as it applies to archival collections. Blundell worked with the recently donated Ludy T. Benjamin, Jr. Popular Psychology Magazine collection to practice “archival literacy,” an emerging term that describes the intersection of information literacy tasks and archival practice. Blundell created an information resource guide on adolescence for the collection, as well as a manual for continued preservation and information literacy activities for the collection. The collection contains more than 1,500 popular psychology magazines which span the late 19th, 20th, and early 21st centuries, and according to Benjamin provide a “cultural snapshot” of U.S. social history over the previous century. The poster will include images from the collection and ideas for potential archival literacy activities. This poster will be of interest to anyone who is exploring archival literacy within archival/special collections, particularly at academic institutions. Those involved with or researching the history of psychology and America's social history may find this poster of particular interest.
Indexing Project at the Henry B Fried Resource Library
Description: The collection of the Henry B Fried Resource Library at the American Clockmakers–Watchmakers Institute in Harrison, Ohio, has lacked devoted attention in recent years, and its original index spreadsheet is in need of major updates. The collection includes approximately 2000 books in addition to a pamphlet collection, uncatalogued microfilm and an extensive collection of technical documents necessary for watch repair. During his internship, David L. Eichert is improving the information on the index, with the goal to make this document available to potential patrons online. Eichert is verifying the information in the index, adding additional information on each item and re-examining the order of the material on the shelves in order to overhaul the system by which the institution lends out books. Eichert’s poster shall include a sample of the materials available from the Resource Library and demonstrate how this collection is important for the future research of both professionals and enthusiasts for the clock and watch trade. SOA attendees will find interest in the important place the American Watchmaker’s and Clockmaker’s Institute has for this state and for the nation. It is an important reminder of the former prominence of horology in American industry.
Looking Back, Looking Forward: Digitization of the Women’s Studies Collection at Denison University
Description: For her culminating experience for a Master of Library and Information Science from Kent State University, Michelle Brasseur completed a practicum with the Denison University Library in Granville, OH, digitizing their Women’s Studies Department’s archives. This project required the use of archival scanning and metadata creation to expand the Women’s Studies collection “Looking Back, Looking Forward” found in Denison’s Digital Resource Commons. Presentation software was used to create a digital narrative and timeline of the Women’s Studies Department at Denison. Collection materials for women students date back to 1937, but a majority of the collection focuses on the achievements and changes in the Women’s Studies department throughout the late 1970s and 1980s. Women’s Studies newsletters, beginning 1978, show changes in the interests of students and faculty throughout the years. This project will be of interest to SOA attendees as it addresses preservation and organization issues and tracks the process and procedures used in the growth of this collection.
Moderator: Suzanne Maggard
Room: Lakeside Room
11:00 – 11:15 Break and Silent Auction
11:15 – 12:15 Concurrent Sessions
A Few Good Participants
Presenters: Lisa Long, Lisa Wood, Ohio Historical Society SLIDES
The Society of American Archivists began the “I Found It in the Archives” contest in 2006 to show how documents preserved in archives are used and appreciated by researchers. Have you run the contest in your repository? Find out about the nuts and bolts of how to do it from OHS staff. Do you have ideas about how to recruit more participants? Are there ways that archivists can utilize the information gathered during the contest to promote our collections and services to a broader audience? Can contest data demonstrate the value of archives to donors and funders? Put on your thinking caps! The floor will be open for discussion.
Moderator: Stephanie Bricking
Room: Lakeside Annex
The Globalized Archivist: A Workshop on How We Can Make Ourselves and Our Collections Internationally Relevant
Presenter: Kevin Grace, University of Cincinnati
This session will offer practical advice and direction on maximizing our archival roles on a global basis. As archivists, whether we work in college and university settings or in local and regional historical societies, we are aware of collections that have importance beyond the interests of our regular clientele. We are also aware that as archival professionals, we respond to the needs of an ever-expanding field of researchers. In short, the world stands at our archival doorstep. But how do we put out a proper welcome mat and open the door? This session addresses that question in two parts. In terms of “Collections,” we have EADs, which are tremendously effective in promoting our holdings with concise finding aids. However, we can move beyond this by getting involved with current developments in Massive Open Online Courses (MOOCs), by providing direction and content for study abroad curricula, and by establishing key reference assistance to institutions abroad that benefit from access to our primary source documents otherwise unavailable to them. And, in “Professional Development,” this session will also provide guideposts to effective participation in international forums, and, how we can maximize our growth as archivists in a global environment that will increase our value in the workplace.
Moderator: Jennifer Long Morehart
Room: Lakeside Room
12:15 – 1:45 Lunch and Business Meeting
1:45 – 2:45 Concurrent Sessions
Success Breeds Success: OHRAB Awards – Building Recognition and Support
Presenters: Ron Davidson, Ohio Historical Records Advisory Board; Katy Klettlinger, Licking County Records and Archives SLIDES; Rebecca McFarland (unable to appear) & Matthew Augustine, Euclid Public Library SLIDES
Representatives of the Ohio Historical Records Advisory Board, which serves Ohio “…by advocating, nurturing, and advising programs that identify, preserve, and provide access to their documentary heritage…” will discuss the variety of services OHRAB provides, including grant support and recognition, specifically focusing on the OHRAB Achievement Award that can be a useful tool to promote an institution and its holdings. Two recent winners will share their experiences. The Licking County Records and Archives Department, a 2011 awardee for salvaging and preserving historic county records, has created and administers the Records' Keepers Roundtable, a group of county staffers assigned to records management within their departments, and an extension of an initiative to create a full-fledged records and archives program begun in 2008. The award helped to spur support for the program from their Board of Commissioners, leading to a dedicated county records center. 2012 awardee Euclid Public Library is using the web to document and increase access to its city’s history with a broad range of sources, which includes recordings of City Council meetings, oral histories, residents’ family photos, brochures about various aspects of Euclid’s history, Euclid High School yearbooks, and the Sun Journal newspaper. All of which makes the Library a principal resource for the history and culture of Euclid.
Moderator: Emily Gainer
Room: Lakeside Annex
Preservation Assessment and Needs: A Case Study with the University Archives
This presentation is a discussion on the first stages of a preservation needs survey/assessment of the University Archives, located at Miami University. Currently, the archive suffers from several problems that need to be addressed, including environmental instability issues, as well as a lack of documented policies and procedures. The Preservation Librarian will discuss the assessment process, including working with the University Archivist and staff to perform preservation assessments of the current Archives’ space, storage and housing, handling and use policies, disaster preparedness policies, and the general condition of materials. The presentation will go on to discuss how to use these assessments to identify problem areas, and finally, to propose ways to fix/improve current problem areas through new policies and guidelines, preservation planning, collaboration between university departments and seeking out funding sources and grants. This presentation relates to the theme of this year’s conference by addressing both the current state of archives in Ohio and the preservation and maintenance of materials.
Moderator: Amber Bice
Room: Lakeside Room
2:45 – 3:00 Break
3:00 – 4:00 Concurrent Sessions
Creative Collaboration: Maximizing Resources for Multi-Collection Exhibits
Presenters: Jillian Slater, Nichole Rustad, Colleen Hoelscher, University of Dayton This session illustrates the collaborative, multi-format approach used in preparing an exhibit of archival materials on the 1913 Dayton flood at the University of Dayton Libraries. Originally formed due to the absence of a University Archivist, the small planning committee was able to combine areas of expertise including archives, history, graphic design, video/audio production, marketing, and digitization. The collaborative process facilitated a creative approach resulting in a unique, interactive exhibit utilizing audio, video, original materials, reproductions, a permanent digital component, and a discussion panel event. The session will also cover how the planning committee maximized available resources (without a budget) to expand marketing and outreach efforts with other departments on campus, thereby gaining visibility at the University and the Dayton community. The session will provide valuable information for archivists who exhibit materials from their collections and are seeking new ways to maximize the impact of their exhibits. The session will inspire conversations on ways that archivists can think creatively about displaying materials from their collections and identify opportunities for collaboration in both planning and marketing efforts.
Moderator: Jacky Johnson
Room: Lakeside Annex
Developing & Promoting Digital Archives: Three Case Studies
Digitization projects continue to grow in popularity as institutions seek to provide increased access to their special collections while preserving their original materials. Come to this session to learn about the three institutions’ digitization projects, including their successes, challenges and collaborations, and how their experiences can help you prepare for your own digitization projects. Kim Tully and Elias Tzoc of Miami University will describe their project to digitize Civil War manuscripts and discuss collaborations between special collections and digital initiatives. Angela Vanderbilt of the University of Cincinnati will talk about the joint efforts of the Archives & Rare Books Library and Digital Projects Department to digitize photographic prints and negatives (nitrate and acetate) from the Cincinnati Subway and Street Improvements Collection. Jenni Salamon of the Ohio Historical Society will discuss the National Digital Newspaper Program in Ohio, a large scale, collaborative newspaper digitization effort.
Moderator: Jillian Carney
Room: Lakeside Room
The Society of Ohio Archivists (SOA) is pleased to announce four scholarships available to students (2 awards total in this category) and new archival professionals (2 awards total in this category) with 3 years or less experience in the workplace to attend the annual spring conference 2013. The scholarship consists of conference registration (including lunch), a one year membership to SOA, and a $100 travel stipend. Awardees are required to write about their experience for publication in the Ohio Archivist newsletter.
- Applications should include the following information:
- Applicant’s name, mailing address, and e-mail address.
- Students should list their school’s name and academic program;
- New professionals should list their employer and number of years working within the field;
- Description about how the conference will benefit the applicant professionally;
- Brief description of the applicant’s scholarship and contribution to archives. This will be taken into consideration along with the applicant’s number of years in the field or academic study;
- Statement of the applicant’s need for financial support to attend the conference
- Applications should be sent via mail or e-mail to Judith Wiener, OSU Health Sciences Library, 376 West 10th Avenue, Columbus, OH 43210 or firstname.lastname@example.org by March 4, 2013.
- Please contact SOA Vice President Judith Wiener at email@example.com for more information.