The Ohio Historical Records Advisory Board
The Ohio Historical Records Advisory Board is the central body for historical records planning in the state. Board members represent Ohio's public and private archives, records offices, and research institutions. They are appointed by the governor. Administrative responsibility for the board rests with the Ohio Historical Society's Archives/Library Division. The board also acts as the state-level review body for grants submitted to the National Historical Publications and Records Commission (NHPRC), in accordance with that commission's guidelines.
Hot Off the Press
2013 Regrant Recipients
OHRAB has awarded funding to 8 institutions for archival projects. A list of the recipients is available at http://ohsweb.ohiohistory.org/ohrab/index.php?title=Re-grants_SNAP_Grant_Committee.
2012 Achievement Award
Winners of the 2012 Ohio Historical Records Advisory Board’s Achievement Awards are the Euclid Public Library and the Clark County Historical Society.
OHRAB celebrated Archives Month in Ohio this October by recognizing two archival institutions for significant accomplishments in preserving and improving access to historical records in any format.
The Euclid Public Library was recognized for building a web-based collection documenting its city’s history from multiple perspectives and formats. The library has digitized residents’ family photos, high school yearbooks, and local newspaper editions. The web-accessible collection also includes recordings of City Council meetings, as well as oral histories, in audio and video format, revealing multiple perspectives on the history of Euclid. This impressive range of formats and documents has expanded the public’s ability to connect with its history. Beginning as a celebration of the Euclid Bicentennial, the Library has committed to continuing this project, creating an ongoing program.
The Clark County Historical Society was recognized for its its perseverance and creativity in preserving Ohio’s local records. Like many counties, the Clark County Probate Court’s case files of wills and estate settlements, guardianship, and civil cases contain a wealth of information about the County’s history. The Clark County Historical Society brought together the expertise of staff, the enthusiasm of volunteers and interns, and a small grant for supplies to create a focused effort toward ensuring the preservation of and better access to these important local records. This project was not only ambitious, but creative in its use of resources – including the transformation of back-room activities into a public teachable moment. Because of space constraints, a significant amount of document processing occurred in the public reading room. Project staff and volunteers engaged visitors in the process, explaining how and why these records were being preserved.
Also nominated were the Miami University Libraries Digital Library, University of Akron Archival Services, and University of Dayton Libraries.
Preserving Ohio's Local Government Records: Why it Matters to You
When local governments records are not properly safeguarded or made accessible to the public…
- legal rights are jeopardized
- citizens are separated from their past
- government work is shrouded in mystery and doubt
- vital records languish abandoned and neglected
Fewer than one-quarter of Ohio’s 88 counties have archives, records centers, or records management programs. Those few that do often lack adequate and sustainable funding to provide acceptable levels of staffing, environmentally sound structures to preserve records, state-of-the-art equipment to make records available, and space for research and reference services.
Records management responsibility too often becomes “other duties” assigned to untrained staff. Few local governments have the luxury of a position specifically to manage records and care for archives. Opportunities for training and professional development are few and expensive. Staff members burn out. Their turnover robs governments of institutional memory.
Ohio’s Public Records Act (Ohio Revised Code Sect. 149.43) makes government more accessible to the people. It requires that all public records be available to view and copy. The records must be organized and kept in a way that permits access by everyone. Proper records training is key to fulfilling the law’s goal.
A Clermont County citizen was brought to tears after locating her grandfather’s divorce record. It settled a long disputed rumor that could never have been put to rest without the written record. She later expressed thanks to the county commissioners for the good work of the records center. Many local government workers across Ohio are grateful for records center holdings when they seek decades-old payroll records to guarantee they receive correct retirement income. Such stories are repeated daily throughout Ohio as local archives and records centers offer research and reference services to eager constituents.
Ohio's Local Records
Local records created by Ohio’s county, municipality, and township governments document
- vital statistics (birth, marriage, and death)
- land ownership
- verification of taxes owed and paid
- infrastructure performance and safety
- unique stories about our ancestors’—and our own—history
- and much, much more
Local records make it possible for governments—and the citizens they serve—to remember the past, conduct business in the present and inform the future. Preservation of records and access to them make government transparent and more efficient.
How You Can Help!!!
- Contact the Governor and your Ohio General Assembly representative to share concerns about the preservation and accessibility of local government records.
- Contact your representatives in Congress to express support for the Preserving the American Historical Record (PAHR) legislation.
- Volunteer at your state or local records centers or archival repositories.
- Form coalitions with other Ohioans (historians, genealogists, and preservationists) to strengthen your numbers and allow your voices to be heard.
These are your records. This is your history. Help safeguard the past by getting involved in the present. Our future depends on it.
For more information
Ohio Historical Society
1982 Velma Avenue
Columbus, Ohio 43211