The Ohio Historical Records Advisory Board

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The Ohio Historical Records Advisory Board is the central body for historical records planning in the state. Board members represent Ohio's public and private archives, records offices, and research institutions. They are appointed by the governor. Administrative responsibility for the board rests with the Ohio Historical Society's Archives/Library Division. The board also acts as the state-level review body for grants submitted to the National Historical Publications and Records Commission (NHPRC), in accordance with that commission's guidelines.
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'''The Ohio Historical Records Advisory Board is the central body for historical records planning in the state. Board members represent Ohio's public and private archives, records offices, and research institutions. They are appointed by the governor. Administrative responsibility for the board rests with the Ohio Historical Society's Archives/Library Division. The board also acts as the state-level review body for grants submitted to the National Historical Publications and Records Commission (NHPRC), in accordance with that commission's guidelines.'''
 +
 
 +
 
 +
==Hot Off the Press==
 +
===2012 Regrant Projects===
 +
<p>Reports for the 2012 regrant recipients are posted on the Re-grants SNAP Grant Committee page http://ohsweb.ohiohistory.org/ohrab/index.php?title=Re-grants_SNAP_Grant_Committee</p>
 +
 
 +
===2012 Achievement Award Call for nominations===
 +
 
 +
====See our 2011 award winners pictured right.  Could ''you'' be next?====
 +
 
 +
 
 +
[[Image:Ohrab_licking_county_award.jpg|375px|thumb|right|Katy Klettlinger (center), Records Center & Archives Coordinator, Licking County Records & Archives Department receives the 2011 Archives Achievement Award plaque from Pari Swift(L) and John Runion (R) representing OHRAB. ]] [[Image:Ohrab_cpl_award_2011.jpg|375px|thumb|right|Public Library of Cincinnati and Hamilton County executive director Kim Fender (center) and assistant director-Support Services Jason Buydos (R) receive the 2011 Archives Achievement Award from Tonya Matthews (L) representing OHRAB.]]
 +
 
 +
 
 +
<p>The Ohio Historical Records Advisory Board Achievement Award recognizes significant accomplishments in preserving and improving access to historical records in any format by an Ohio archival institution. </p>
 +
 
 +
<p>All Ohio institutions responsible for archival records that provide public access to at least a portion of their collections are eligible. Eligible accomplishments include recent special projects or on-going programs that:
 +
:- build significant collections
 +
:- implement successful preservation strategies
 +
:- enhance access to archives
 +
:- develop effective digitization programs </p>
 +
 
 +
<p>Preference will be given to projects or programs that can be adapted for use by other institutions. </p>
 +
 
 +
<p>Because the award recognizes institutional achievements, individuals are not eligible. Departments employing members of OHRAB are not eligible, but other departments in their institutions are eligible. </p>
 +
 
 +
<p>Nominating letters should be no longer than two pages, 12-pt, single spaced, describing the institution’s program/project along with its goals, accomplishments, and significance. Each must include the nominee’s institutional name along with a contact person’s name, mailing and email addresses, and phone number.</p>
 +
 
 +
<p>Send nominations via email or U.S. mail to:
 +
:Galen Wilson
 +
:Senior Records Analyst
 +
:National Archives and Records Administration
 +
:3150 Springboro Road
 +
:Dayton, OH 45439
 +
:[mailto:galen.wilson@nara.gov galen.wilson@nara.gov]</p>
 +
 
 +
'''Nominations must be received by October 1, 2012.'''
 +
 
 +
<p>Self-nominations are encouraged.</p>
 +
 
 +
<p>Questions? Contact Galen Wilson at [mailto:galen.wilson@nara.gov galen.wilson@nara.gov] or 937-425-0613.</p>
 +
 
 +
'''[[Media:OHRAB-achievement-award-flyer_2012.pdf‎ | Achievement Award Flyer for 2012 (PDF)]]'''
 +
 
 +
 
 +
 
 +
----
 +
 
 +
== Preserving Ohio's Local Government Records:  Why it Matters to You ==
 +
 
 +
 
 +
'''''The Challenge'''''
 +
 
 +
When local governments records are not properly safeguarded or made accessible to the public…
 +
 
 +
* legal rights are jeopardized
 +
 
 +
* citizens are separated from their past
 +
 
 +
* government work is shrouded in mystery and doubt
 +
 
 +
* vital records languish abandoned and neglected
 +
 
 +
Fewer than one-quarter of Ohio’s 88 counties have archives, records centers, or records management programs.  Those few that do often lack adequate and sustainable funding to provide acceptable levels of staffing, environmentally sound structures to preserve records, state-of-the-art equipment to make records available, and space for research and reference services.
 +
 
 +
Records management responsibility too often becomes “other duties” assigned to untrained staff.  Few local governments have the luxury of a position specifically to manage records and care for archives. Opportunities for training and professional development are few and expensive.  Staff members burn out.  Their turnover robs governments of institutional memory.
 +
 
 +
 
 +
'''''The Opportunity'''''
 +
 
 +
Ohio’s Public Records Act (Ohio Revised Code Sect. 149.43) makes government more accessible to the people.  It requires that all public records be available to view and copy.  The records must be organized and kept in a way that permits access by everyone.  Proper records training is key to fulfilling the law’s goal.
 +
 
 +
A Clermont County citizen was brought to tears after locating her grandfather’s divorce record.  It settled a long disputed rumor that could never have been put to rest without the written record. She later expressed thanks to the county commissioners for the good work of the records center.  Many local government workers across Ohio are grateful for records center holdings when they seek decades-old payroll records to guarantee they receive correct retirement income.  Such stories are repeated daily throughout Ohio as local archives and records centers offer research and reference services to eager constituents.
 +
 
 +
 
 +
'''''Ohio's Local Records'''''
 +
 
 +
Local records created by Ohio’s county, municipality, and township governments document
 +
 
 +
* vital statistics (birth, marriage, and death)
 +
 
 +
* land ownership
 +
 
 +
* verification of taxes owed and paid
 +
 
 +
* infrastructure performance and safety
 +
 
 +
* unique stories about our ancestors’—and our own—history
 +
 
 +
* and much, much more
 +
 
 +
Local records make it possible for governments—and the citizens they serve—to remember the past, conduct business in the present and inform the future.  Preservation of records and access to them make government transparent and more efficient.
 +
 
 +
 
 +
'''''How You Can Help!!!'''''
 +
 
 +
* Contact the Governor and your Ohio General Assembly representative to share concerns about the preservation and accessibility of local government records.
 +
 
 +
* Contact your representatives in Congress to express support for the Preserving the American Historical Record (PAHR) legislation.
 +
 
 +
* Volunteer at your state or local records centers or archival repositories.
 +
 
 +
* Form coalitions with other Ohioans (historians, genealogists, and preservationists) to strengthen your numbers and allow your voices to be heard.
 +
 
 +
 
 +
'''These are your records.  This is your history.  Help safeguard the past by getting involved in the present.  Our future depends on it.'''
 +
 
 +
[[Media:Local_government_flyer_final_10-28-09.pdf|To download an electronic version of this brochure, click here.]]
 +
 
 +
'''''For more information'''''
 +
 
 +
Ohio Historical Society
 +
 
 +
1982 Velma Avenue
 +
 
 +
Columbus, Ohio 43211
 +
 
 +
614-297-2300
 +
 
 +
800-686-6124
 +
 
 +
statearchives@ohiohistory.org
 +
 
 +
http://www.ohiohistory.org/resource/archlib

Revision as of 19:54, 19 October 2012

The Ohio Historical Records Advisory Board is the central body for historical records planning in the state. Board members represent Ohio's public and private archives, records offices, and research institutions. They are appointed by the governor. Administrative responsibility for the board rests with the Ohio Historical Society's Archives/Library Division. The board also acts as the state-level review body for grants submitted to the National Historical Publications and Records Commission (NHPRC), in accordance with that commission's guidelines.


Contents

Hot Off the Press

2012 Regrant Projects

Reports for the 2012 regrant recipients are posted on the Re-grants SNAP Grant Committee page http://ohsweb.ohiohistory.org/ohrab/index.php?title=Re-grants_SNAP_Grant_Committee

2012 Achievement Award Call for nominations

See our 2011 award winners pictured right. Could you be next?

Katy Klettlinger (center), Records Center & Archives Coordinator, Licking County Records & Archives Department receives the 2011 Archives Achievement Award plaque from Pari Swift(L) and John Runion (R) representing OHRAB.
Katy Klettlinger (center), Records Center & Archives Coordinator, Licking County Records & Archives Department receives the 2011 Archives Achievement Award plaque from Pari Swift(L) and John Runion (R) representing OHRAB.
Public Library of Cincinnati and Hamilton County executive director Kim Fender (center) and assistant director-Support Services Jason Buydos (R) receive the 2011 Archives Achievement Award from Tonya Matthews (L) representing OHRAB.
Public Library of Cincinnati and Hamilton County executive director Kim Fender (center) and assistant director-Support Services Jason Buydos (R) receive the 2011 Archives Achievement Award from Tonya Matthews (L) representing OHRAB.


The Ohio Historical Records Advisory Board Achievement Award recognizes significant accomplishments in preserving and improving access to historical records in any format by an Ohio archival institution.

All Ohio institutions responsible for archival records that provide public access to at least a portion of their collections are eligible. Eligible accomplishments include recent special projects or on-going programs that:

- build significant collections
- implement successful preservation strategies
- enhance access to archives
- develop effective digitization programs

Preference will be given to projects or programs that can be adapted for use by other institutions.

Because the award recognizes institutional achievements, individuals are not eligible. Departments employing members of OHRAB are not eligible, but other departments in their institutions are eligible.

Nominating letters should be no longer than two pages, 12-pt, single spaced, describing the institution’s program/project along with its goals, accomplishments, and significance. Each must include the nominee’s institutional name along with a contact person’s name, mailing and email addresses, and phone number.

Send nominations via email or U.S. mail to:

Galen Wilson
Senior Records Analyst
National Archives and Records Administration
3150 Springboro Road
Dayton, OH 45439
galen.wilson@nara.gov

Nominations must be received by October 1, 2012.

Self-nominations are encouraged.

Questions? Contact Galen Wilson at galen.wilson@nara.gov or 937-425-0613.

Achievement Award Flyer for 2012 (PDF)



Preserving Ohio's Local Government Records: Why it Matters to You

The Challenge

When local governments records are not properly safeguarded or made accessible to the public…

  • legal rights are jeopardized
  • citizens are separated from their past
  • government work is shrouded in mystery and doubt
  • vital records languish abandoned and neglected

Fewer than one-quarter of Ohio’s 88 counties have archives, records centers, or records management programs. Those few that do often lack adequate and sustainable funding to provide acceptable levels of staffing, environmentally sound structures to preserve records, state-of-the-art equipment to make records available, and space for research and reference services.

Records management responsibility too often becomes “other duties” assigned to untrained staff. Few local governments have the luxury of a position specifically to manage records and care for archives. Opportunities for training and professional development are few and expensive. Staff members burn out. Their turnover robs governments of institutional memory.


The Opportunity

Ohio’s Public Records Act (Ohio Revised Code Sect. 149.43) makes government more accessible to the people. It requires that all public records be available to view and copy. The records must be organized and kept in a way that permits access by everyone. Proper records training is key to fulfilling the law’s goal.

A Clermont County citizen was brought to tears after locating her grandfather’s divorce record. It settled a long disputed rumor that could never have been put to rest without the written record. She later expressed thanks to the county commissioners for the good work of the records center. Many local government workers across Ohio are grateful for records center holdings when they seek decades-old payroll records to guarantee they receive correct retirement income. Such stories are repeated daily throughout Ohio as local archives and records centers offer research and reference services to eager constituents.


Ohio's Local Records

Local records created by Ohio’s county, municipality, and township governments document

  • vital statistics (birth, marriage, and death)
  • land ownership
  • verification of taxes owed and paid
  • infrastructure performance and safety
  • unique stories about our ancestors’—and our own—history
  • and much, much more

Local records make it possible for governments—and the citizens they serve—to remember the past, conduct business in the present and inform the future. Preservation of records and access to them make government transparent and more efficient.


How You Can Help!!!

  • Contact the Governor and your Ohio General Assembly representative to share concerns about the preservation and accessibility of local government records.
  • Contact your representatives in Congress to express support for the Preserving the American Historical Record (PAHR) legislation.
  • Volunteer at your state or local records centers or archival repositories.
  • Form coalitions with other Ohioans (historians, genealogists, and preservationists) to strengthen your numbers and allow your voices to be heard.


These are your records. This is your history. Help safeguard the past by getting involved in the present. Our future depends on it.

To download an electronic version of this brochure, click here.

For more information

Ohio Historical Society

1982 Velma Avenue

Columbus, Ohio 43211

614-297-2300

800-686-6124

statearchives@ohiohistory.org

http://www.ohiohistory.org/resource/archlib

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