Serves as a liaison between the Historic Preservation Office and the Business Office of the Ohio Historical Society and is responsible for coordinating the business management and program compliance aspects of a wide range of historic preservation grants.
Essential Duties and Responsibilities:
- Plans a comprehensive framework for managing grant projects, developing work plan management principles, including reporting procedures in coordination with appropriate department heads who provide final programmatic review of grant projects.
- Develops and analyzes various finance records for the division including revenue accounts and financial reports. Ensure that the office has a sound financial management system with adequate internal controls, including systems for budgetary, accounting, record-keeping, reporting and financial control procedures compatible with those of the Business Office and in accordance with Federal and State regulations.
- Oversees the daily monitoring of subgrants and contracts including maintaining contact with sponsors regarding financial reporting deadlines and documentation.
- Serves as a contact with the National Park Service in grant related matters.
- Helps ensure staff familiarity and compliance with the regulations manuals, circulars, letters of instruction, and funding notices as well as internal (Ohio Historic Preservation Office) policy documents.
- Conducts daily monitoring and accounting of Historic Preservation Office expenses and revenue, prepare monthly reports of expenditures.
- Other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
Bachelor's degree in business administration, public administration, government, historic preservation management or related field or its equivalent in education and experience and a minimum of four years administrative experience in state/federal grants management. Interested applicants must complete the Ohio Historical Society Application Form and submit it via mail, e-mail or fax; along with a cover letter, resume and references.
Excellent communication skills, both written and verbal, with both the staff and the public. A thorough knowledge of English grammar and spelling.
Basic understanding of bookkeeping and accounting procedures and a thorough knowledge of basic arithmetic.
Experience with word processing and spreadsheets and the ability to organize information on the computer to be used for management reports.
Requires judgment and initiative as well as clerical competence.
May require prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports.
Work is performed in an office environment. Involves frequent contact with staff and the public. Work may be stressful at times. Some travel required.
Posting Date: 1/13/2012
Created Date: 7/8/2006
FLSA Status: Exempt
Salary Grade: 8
Market Research Date: 7/8/2006
The Ohio Historical Society
Human Resources Department
800 E 17th Avenue
Columbus, OH 43211-2497